Addressing Envelopes with Mail Merge

Open Microsoft Word

C Tools

C Letters & Mailing > Sub Menu

C Mail Merge (A Mail Merge Window will appear on the right hand side of the desktop.)

C Envelopes

C Next:  Starting document (Bottom of Mail Merge Window)

C Change document layout

C on Envelope Options

Envelope Options Window appears.

C Envelope Options Tab

    Here you will select your envelope size.

    Your Delivery and Return Address Font.

    C Font Tab:  Here you may change the font, size of the font and even the color.

    You may also change the location of the Delivery and Return Address if necessary.

C Printing Options Tab

    Here you select the feed method of the envelope that is appropriate for your computer.

C OK

C Next:  Select recipients (Bottom of Mail Merge Window)

Select Recipients (Here you have a choice)

    Use Existing

    Select from Outlook Contacts

    Type new list

If you don’t have your contact in Outlook Express you will need to

C Type new list

C Create – Here you will enter your address list.  When you are finished

C Close – Save Address List Window appears – Name and save your list.

Mail Merge Recipients Window will appear.  All addresses are selected by default. 

C Next: Arrange your envelope (Bottom of Mail Merge Window)

If your return address is correct, simply down arrow 4 times or until a text box appears.

C on Address Block <<Address Block>> will appear in the text box.

Insert Address Block window will appear.  Simply select the format for your addresses.

C OK

C Next:  Preview your Envelopes (Bottom of Mail Merge Window)

C on Complete the Merge

C Print